Frequently Asked Questions
How much does it cost?
Early bird (January 30 – April 10, 2014)
- Residential registration — $395
- Commuter registration — $275
Regular (April 11 – May 15, 2014)
- Residential registration — $445
- Commuter registration — $325
What does the fee include?
NCCWSL residential and commuter registration include:
Conference programming –Opening Session, Group Networking, the Women of Distinction Awards Ceremony & Reception, Pizza & Movie Night, Keynote Speakers, the Graduate School & Career Fair, Workshops, Friday Night in D.C. , and the Closing Session.
Scheduled Meals – The meals included in registration are lunch and dinner on Thursday, June 5, breakfast and lunch on Friday, June 6, and breakfast on Saturday, June 7.
Transportation–NCCWSL provides free bus transportation on Friday night (7pm – midnight) for registrants to visit Washington, D.C. Additionally, there are free buses available on Saturday after the conference to/from the College Park/University of MD Metro (noon – 5p.m.).
NCCWSL residential registration additionally includes:
Housing–Registrants receive housing for two nights (Thursday, June 5 and Friday, June 6). Extra nights’ housing can be added on Wednesday, June 4 and/or Saturday, June 7 for an additional $60 each night.
NOTE: The registration does not include:
The pre-conference activities available on the morning of Thursday, June 5. All residential and commuter attendees can register for any one pre-conference activity for an additional $25.
May I stay on campus for additional nights?
Yes. Housing for two additional nights — Wednesday, June 4, before the conference, and Saturday, June 7, after the conference — will be available for an additional $60 per night.
May graduate students attend the conference?
Absolutely! Undergraduate and graduate students are encouraged to attend.
May international students attend the conference?
Yes, of course. International students are welcome and encouraged to attend the conference.
If I’m not in college, can I attend the conference?
Undergraduate and graduate women are the intended audience of the conference. If you are, however, entering your freshman year of college, or are a recent college graduate of any degree, the conference will still offer a wonderful experience. We do welcome college men, as “allies”, to attend the conference as well.
Where will I stay during the conference?
The residential conference registration fee includes housing, in a dormitory, at the University of Maryland, College Park, for two nights — Thursday, June 5, and Friday, June 6. Although there is no daily housekeeping service, bed and bath linens will be provided, and clean towels may be requested daily. Please also note that the University of Maryland’s dorm accommodations come in double, triple, and quadruple rooms.
Commuter registration does not provide housing.
If I do not make a roommate request, will I have my own room?
We will do our best to satisfy all requests for specific roommates. If you do not request a roommate, however, someone will most likely be assigned to share a room with you. If you are an administrator, or have a special need for your own room, however, please request this in the “special needs” section of registration.
Are family accommodations available?
There are no family accommodations available on campus. If you are accompanied by a partner, or other family members, we recommend that you stay in a nearby hotel during the conference. Hotel accommodations are not included in your registration and cannot be substituted for housing at the University of Maryland. If you choose to stay at a hotel, be sure to register as a commuter attendee.
How do I apply for a NCCWSL national scholarship?
NCCWSL national scholarship applications are available when early-bird registration opens. All applicants will be notified as to whether they received an award. Scholarships cover all programming, scheduled meals, and housing for Thursday, June 5 and Friday, June 7. They also cover an optional pre-conference activity and optional additional nights on Wednesday, June 4 and/or Saturday, June 7. National NCCWSL Scholarships do not cover travel expenses.
Who is eligible to apply for a NCCWSL national scholarship?
Any currently enrolled college student who registers for NCCWSL as an individual may apply for a scholarship to attend the event. Scholarships are available to both residential and commuter registrants. Scholarships are not available for those registered within a group. Nor are they available for students whose registration is being funded by other sources. Scholarship recipients are, however, encouraged to ask outside sources i.e. their college/university, AAUW states and branches, etc. for help to fund their travel expenses.
Are partial NCCWSL national scholarships available?
No, we do not offer partial scholarships.
What is the difference between NCCWSL national scholarships and local AAUW branch/state scholarships?
NCCWSL national scholarships are provided through the NCCWSL Scholarship Fund (#2504).Local branch/state scholarships are supported through AAUW branches and states in your area. With these local scholarships recipients’ receive funding directly from an AAUW branch/state. For a local scholarship please work with the branch/state directly.
What are pre-conference activities and how do I sign up for one?
Attendees may choose to participate in skill-building or community-service based pre-conference activities held on the morning of Thursday, June 5. Registration for a an activity will incur an additional $25 to the basic registration fee.
Because pre-conference activities begin at 7 a.m. Thursday morning, plan to either stay on campus Wednesday night (at the additional cost of $60) or have other accommodations that will allow you to be present for your scheduled activity.
Can I cancel my registration?
If you cancel your registration by Thursday, May 15, 2014, you will receive a refund of the registration fee minus a $100 cancellation fee. After May 15, 2014, no refund will be processed. Please e-mail at email@example.com to cancel a registration.
Who should I contact for registration assistance?
Please contact firstname.lastname@example.org or call 800.326.2289.
Preparing for the Conference
What’s the schedule?
The 2014 schedule is posted online.
Which of the three airports in the area is the closest?
Reagan National Airport (DCA) is the closest airport to the University of Maryland, College Park.
What should I bring with me to the conference?
- Bring clothing, personal toiletry items, and any prescription medications to last for the two-and-a-half day conference. Please see the dress code for clothing suggestions.
- Bring spending money for local transportation, tourism activities, and meals not included in registration. Several dining options are available on and off campus.
- Bring a camera to capture your NCCWSL memories.
- Consider bringing business cards to hand out to all of your new contacts.
- Bring an umbrella in case of summer showers.
- You will be using communal bathrooms, so bring a bathrobe, shower shoes, and — if you wish — extra towels. The University of Maryland provides bed linens, a blanket, and pillows for your stay.
What is the dress code for the conference?
The recommended dress code for NCCWSL is business casual. For all general conference sessions, you do not have to dress up in a formal dress or high heels. Consider nice pants, blouses, a suit, dress, or skirt for each day of the conference. Jeans, however, are not business casual attire. Wear comfortable dress shoes such as low heels, boots, or flats that you can walk in for a full day. For accessories, keep it simple.
For the Women of Distinction Awards Ceremony and reception, please dress more formally; wear a full suit, dress, or skirt. This is a special evening, and participants will be meeting and networking with the Women of Distinction.
If you are participating in any of the community service events, dress comfortably and casually.
The Washington, D.C., area can be very warm and humid on summer days. It can, however, also get chilly at night. Please consider the weather forecast when planning your wardrobe.
How much money should I bring?
Bring enough money to cover any local transportation costs, such as taxi or Metro fares, and additional meals and tourism activities.
How can I prepare to attend the Graduate School and Career Fair?
1) Bring a list of questions you want schools to answer.
2) Bring your resume and/or transcript if possible.
3) Decide who you want to see beforehand by viewing the floor plan.
4) Try to talk to as many schools and companies as possible. Sometimes the right match is a school or employer you never even considered!
What can I expect the weather to be like?
The weather in the Washington, D.C., area can range from quite pleasant to warm and humid during the early summer, with temperatures averaging in the mid-80s during the day to the 60s at night. Rain is also likely, so please take these conditions into consideration when planning your wardrobe. It’s a good idea to check the weather forecast at www.weather.com before you arrive.
Should I bring business cards?
We recommend that you bring business cards since you will be meeting hundreds of women from across the United States.You don’t have to spend a lot of money.
Vistaprint.com is a great affordable option. Alternatively, you can print them out yourself on card stock and cut them to size.
If you are a student and creating business cards for the first time, include: Your name, college/university, state in which your school is located, academic year, major, e-mail address, phone number, and any clubs or activities that you are involved in. Also indicate if you are on Facebook, MySpace, or Twitter so you can network online.
How close is the University of Maryland, College Park, to Washington, D.C.?
College Park, Maryland, is eight miles from Washington, D.C. There will be several opportunities during the conference, including the pre-conference sessions and Friday evening free time, to visit area sights. If you are interested in more time for touring the capital city, consider arriving before the conference or staying after it ends.
During the Conference
Will I have Internet access on campus?
Yes. You can request an Internet access code for wireless access when you check in. Internet access is available in most buildings (including Stamp Student Union), and at various “hotspots” around campus.
Do I really need to “fear the Turtle“?
You may be asking what the “turtle” is and why should you fear it. Testudo, the official mascot of the University of Maryland, is one of the University’s many traditions, and he is not your ordinary Diamondback terrapin. For more than 60 years, Testudo has been the symbol for the University of Maryland, College Park, and rubbing his nose is supposed to bring good luck (hence Testudo’s unusually shiny nose). Since the early 1990s, students have left Testudo offerings of any imaginable kind — food, soda, poems, computer disks, candy, flowers, coins — hoping that Testudo will bring them luck at final exam time. Replicas of Testudo can be found at five locations on campus, including the Stamp Student Union where NCCWSL is held.
May I use the University of Maryland, College Park, exercise facilities?
NCCWSL attendees may use the exercise facilities by displaying an access card (which they will receive at registration) at the Eppley Recreation Center member services desk. The per-day fee is $7.
Should I choose the workshops I want to attend before the conference?
No. You choose the workshops you wish to attend on the day the workshops are scheduled — Friday, June 6.
What are the Women of Distinction Awards Ceremony and reception?
The Women of Distinction Awards Ceremony pays tribute to women leaders who have made extraordinary contributions in their professions and in their communities. The award winners are leaders in their fields, innovators of unique programs and services, and prime examples of women with lifelong commitments to promoting equity for women and girls. The reception immediately following the awards ceremony gives students the opportunity to meet and visit with the awardees.
If you are staying in the University of Maryland residence halls, you will temporarily park in the reserved spots or pay station. If you are parked in reserved spots, you do not have to pay at the stations. For your convenience, bring your luggage with you into registration and request a parking permit when you check in. You will receive instructions for parking your car in a long-term parking area at registration. After you check in, leave your luggage with the registration staff while you move your car to a valid long-term visitor parking lot. University of Maryland staff will direct you to the lot. Once you have parked your car, return to registration to retrieve your luggage and proceed to your assigned residence hall.
If you are a commuter participant, you will park outside of the registration hall temporarily for registration as instructed above. You will receive instructions for parking your car in a long-term parking area and directions to the parking garage at registration.
Is a convenience store located on campus?
The Union Shop, which sells soft drinks, candy, snacks, sandwiches, Krispy Kreme donuts, newspapers, magazines, and sundries, is located in the Stamp Student Union but has limited hours during the summer. The Stamp Student Union is the location for all NCCWSL sessions.
A 7-Eleven store and a CVS pharmacy are located in downtown College Park within a 10–15- minute walk from the North Hill Residence Halls.
Is there food court on campus?
The food court on campus, which includes many options such as Chick-Fil-A, Saladworks, Taco Bell, and McDonald’s, is located on the first floor of the Stamp Student Union, which also includes a Coffee Bar, Subway, and the Union Shop. A number of other restaurants are located in downtown College Park.
Is there somewhere on campus to mail things?
Mailboxes Etc. is located in the Stamp Student Union, which is where all NCCWSL sessions will take place.
How can I spend my free time?
There are many options for spending your free time while at NCCWSL. Consider exploring the University of Maryland, College Park, campus or downtown College Park, or make your way to Washington, D.C. Be sure to plan your time wisely so that you are on campus for all NCCWSL events. Please note that some free time is built into the schedule on Friday night, and buses will be available to transport interested participants to downtown Washington, D.C. A list of suggested activities will be included in your conference welcome bag.
What medical services are available on campus?
The University Health Center is located across from the Stamp Student Union and is generally open during regular business hours Monday through Friday. In case of a medical emergency, call 911 from any campus phone or 301/405-3333 from a cell phone. For non-life threatening health concerns when the University Health Center is closed, call the After Hours NurseLine at 301/314-9386. Other options include the following local hospitals:
|Washington Adventist Hospital|
|Main Hospital Number||301/891-7600|
Southern Maryland Hospital Center
Prince George’s Hospital Center
|Emergency and Trauma Services||301/618-3162|
Doctor’s Community Hospital
Laurel Regional Hospital
|Main Numbers TTY/TDD||301/725-4300|
|Emergency Services TTY/TDD||301/497-7954|
How can I stay involved after the conference?
NCCWSL is just the beginning of the many ways you can be involved with AAUW and NASPA. AAUW offers many opportunities for students to participate in AAUW’s mission to advance equity for women and girls through advocacy, education, philanthropy, and research. Check out the programs AAUW offers to students.
For instance, if your college or university is an AAUW college/university (c/u) partner member, you can join AAUW for FREE as a student affiliate and take advantage of discounts on textbooks and test preparation services. You can also continue to build your student leadership experience with programs such as Campus Action Projects, the National Student Advisory Council, Elect Her, Legal Advocacy Fund Campus Outreach, Student Organizations, and $tart $mart Salary Negotiation workshops.
NASPA also invites you to network with other undergraduate students and student affairs professionals from across the United States and around the world. Explore careers in student affairs and professional development opportunities through an Undergraduate Student Affiliate membership; the NASPA Undergraduate Fellows Program (NUFP), a semi-structured mentoring program for undergraduate students; regional workshops and conferences; and any of NASPA’s 27 Knowledge Communities. Administrators and staff are welcome to join NASPA through a professional membership too! Take your NCCWSL experience to the next level by joining NASPA today.
Frequently asked questions for administrators who are sending student leaders
What is the attendance at NCCWSL?
We expect nearly 1,000 students to attend in 2014.
Is there any programming offered for administrators only?
Yes. In 2014 we will have programs specifically designed for administrators.
How do students pay?
Most students are supported by their college/university and/or AAUW members, branches and states. To assist students with registration fees, there is also an application for NCCWSL national scholarships.
As an administrator, can I send more than one student leader from my campus?
Yes, please do! Many institutions send several student leaders to the conference each year. We encourage campuses to identify a central administrator to coordinate student participation and registration and act as a clearinghouse for conference information. Additional discounts are available for AAUW college/university (c/u) partner members or NASPA members who register delegations of four or more students as a group.
Are any discounts available?
A 15 percent group registration discount will be available for AAUW college/university partner members and NASPA Student Affairs Administrators in Higher Education members who register groups of four or more students.
How do I register a group of students?
To register a group of students, you will need to follow the instructions in the online registration.
I am an administrator/guardian accompanying a group of students from my college/university. What kind of lodging is available to me during the conference?
If you register as a residential attendee as an administrator/guardian accompanying a student group, you may request a single room in the ‘special needs” section of the online registration at no additional cost.
A number of affordable hotels are also located near the campus. Hotel accommodations are not included in your registration for the conference and cannot be substituted for housing at the University of Maryland. If you choose to stay at an off-campus hotel, be sure to register for the conference as a commuter attendee.
I am the point of contact for my campus. What has helped administrators in the past?
Here are tips from several administrators who have coordinated groups to attend the student leader’s conference:
- Write or call the deans on your campus and ask each one to fund one student to represent the school. Provide a copy of the conference program. Follow up with each one.
- Make sure your institution’s president knows of the conference. Stress the importance of women’s leadership and ask for full funding for at least one student.
- Make sure your institution’s vice president for student affairs knows of the conference. Ask for funding there, too.
- In the fall, gather all of the students on campus who are interested in attending the conference. Hold a strategy meeting with them about where they plan to find funding. Give them guidance about how to approach other administrators on your campus. If more than one student intends to ask the same student organization or administrator, discuss a strategy that will be effective in getting funding for all.
- Hold additional strategy meetings so that you can keep tabs on how your students are doing in getting funding.
- Many schools have had so many women attend the conference over the years that they have developed an extensive database of conference alumnae. One dean of students contacted these alumnae each year and asked them for small contributions to help fund students. Even conference alumnae who were still in school wrote checks for small amounts ($5 or $10) to help out. The funds grew until at least five women were totally funded by the NCCWSL alumnae fund each year.
- Contact your local AAUW branch. The branch may be willing to contribute financially or may be aware of local funding sources you can tap.
- Talk with your colleagues on nearby campuses. Joint car rental or rental of a bus could save on airfare and might be more efficient than flying if your campuses are reasonably close to the Washington, D.C. area.
- Help students with online airfare purchases, train or bus tickets, and other cost savers. Make sure they make reservations early to take advantage of advance purchase airfares.
- Attend the conference yourself. If your institution is sending several students, it may be useful for you to go along. Many sessions are relevant to the work of the women’s center, student affairs, and academic administrators.